Employee Onboarding – 5 tips to ensure your new employees get off to the best start
A well structured onboarding programme will help to give new employees the best possible start.
Done well, it will help employees settle into their role and be more effective and productive.
Have you ever started a new job when you were sat down at your desk by your new boss and left to get on with it? I certainly have and I remember how it made me feel. Confused, unwelcome and unsure of just about everything. It doesn’t need to be that way. These five simple tips will help to ensure that new employees have a positive experience when they join the company:
1. Employment Contract
You have to give new employees a ‘written statement of employment particulars’ within two months of their start date. But instead, why not email them a copy of their contract of employment as soon as they accept your job offer. Ask them to let you know if they have any queries and any concerns or issues they have will be ironed out before they join. This will help to get the employment relationship off to a great start.
2. Company Induction
Carry out an induction with all new employees. It may only take a couple of hours. Tell them the story behind the company and introduce them to key members of staff. Talk about future plans and where they fit into them. Deal with the paperwork, P45 or P46, bank details and any other information you need. Make sure they know about the trivial stuff, where do they make a cup of coffee, toilets, fire alarm tests, arrangements for lunch etc. It’s also a great opportunity for them to get answers to any other questions they may have.
3. Employee Handbook
This will help to ensure that the new employee understands their responsibilities – and yours. Who do they call if they are sick, what’s your email and internet policy, how much notice do they need to give when booking holidays, etc. etc.
4. IT Set-up
If you make sure you have set up to all the relevant systems in advance, it will show that your company is professional and organised. This will avoid having a member of staff sitting around twiddling their thumbs while they wait to get access to their email and other systems they need to do their job.
Particularly important during the early days, regular one-to-ones will enable you to discuss your new employee’s progress, give constructive feedback and sort out any issues before they escalate.
These five simple steps can be implemented by companies of any size and there is every chance your employees will be more engaged, productive and happy and stay with the company longer
Dianne Murray is a highly experienced, professional HR generalist with over 20 years’ experience in a wide range of sectors. She provides practical, tailored HR advice and hands on support to small and medium sized businesses. Dianne supports businesses with their HR needs, including contracts of employment, employee handbooks, recruitment, training, discipline, grievance, absence management, performance and change management and HR software.